PowerPoint+2007

After completing this course you will be able to: · Approach the new user interface with confidence and an understanding of how it works. · Do the things you typically do to create and prepare a presentation. · Use the new file format in PowerPoint in the way that's best for you. · ** Insert tab ** Here are all the things you might want to put on a slide — from tables, pictures, diagrams, charts, and text boxes to sounds, hyperlinks, headers, and footers. · ** Design tab ** Choose a complete look for the slides that encompasses background design, fonts, and color scheme. Then customize that look. · ** Animations tab ** All the animating effects are here. Basic animations for lists or charts are the easiest to add. · ** Slide Show tab ** Select a pen color or a certain slide to start on. Record narration, run through the show, and do other preparatory things. · ** Review tab ** Find the spelling checker and Research service here. Have your team use annotations to review the presentation, then review those comments. · ** View tab ** Make a quick switch to Notes Page view, turn on gridlines, or arrange all your open presentations in the window. · When you don't see an option that you want in a group, such as the Font group shown here, click the arrow in the corner. · A dialog box opens with more options to choose from. As you work on a presentation, you take some actions that are general, or repetitive, and that don't have to do with a particular phase of the process, such as saving your file or undoing something you didn't mean to do. For such things, use the Quick Access Toolbar. It's the small group of buttons on the left, above the Ribbon. It contains the Save, Undo, and Repeat or Redo commands. · Adding commands to the Quick Access Toolbar · Removing commands from the Quick Access Toolbar · Moving the Quick Access Toolbar 1. The view buttons are the same as before. They've just shifted position in the window. 2. Drag the zoom slider to enlarge or shrink your view of the slide. Clicking the minus (-) and plus (+) buttons does the same thing. 3. Click this button to refit the slide to the window after zooming. Here's how you use the shortcuts. · First, press ALT. · The letters and numbers, called Key Tips, that are the designated shortcut keys appear, shown as little white squares, on various parts of the Ribbon. They show as letters on all the Ribbon tabs and the Microsoft Office Button. They are numbers on the Quick Access Toolbar. The little white squares containing the Key Tips are called badges. Press one of the keys designated to get to more commands and buttons. For example, press the H key to display all the Key Tips for the groups on the Home tab. · Then press one of the Key Tips in a group to complete the sequence. For example, pressing ALT, H, L would be the equivalent of clicking the Layout button. · What about the old keyboard shortcuts? Keyboard shortcuts of old that began with CTRL+ are all still intact and you can use them as you always have. For example, the shortcut CTRL+C still copies something to the clipboard and the shortcut CTRL+V still pastes something from the clipboard. · Use the Colors, Fonts, and Effects galleries, all on the Design tab. · Look at other Background Styles. The choices use theme colors. · Point to a thumbnail to get a preview of the alternative background. · To apply your own background, such as a photograph, click Format Background. ü ** Colors ** There's a set of colors for every available theme; you can select your theme's colors and modify any of them. ü ** Fonts ** Click any sample from the Fonts gallery to apply it to the slides. Each includes a font for title text and one for body text. ü ** Effects ** These are a range of visual effects for shapes, such as a glow, soft edges, or a three-dimensional (3-D) look. ü ** Background Styles ** Subtly change the theme's background while keeping within the set of theme colors. Samples are shown in the picture. Choose a layout when you add a new slide. · On the Home tab, click New Slide, below the slide icon. · Click a layout to insert a slide with that layout. Click any of the icons to insert that type of content — a table, chart, SmartArt graphic, picture from a file, piece of clip art, or video file. Or, ignore the icons and type text, which this layout also supports. For the picture caption, insert a text box. You'll find this on the Insert tab. When you insert the text box, the Drawing Tools are displayed. Click the Format tab, and use the commands on it to: · Choose a shape style for the text box or other shapes, and a shape fill, such as a gradient color; a shape outline color; and an effect, such as beveling or a shadow or glow. · Insert, change, and edit shapes. · Position and arrange shapes. Org charts and other graphics now have a Text pane in which you can type the text for the chart and work with it outside of the chart's shapes. This is convenient if you prefer not to type directly in the chart. Also, now you can work in the other direction: Convert an existing bulleted list on a slide into a graphic by using the Convert to SmartArt button on the Home tab. To apply a simple animation to your org chart, go to the **Animations** tab. With the chart selected, click the arrow next to the **Animate** box to get the list of effects, which include **Fade**, **Wipe**, and **Fly In**. Select an option for making the org chart pieces appear on the slide. They can fade in all at one time, by each branch in the chart, by each level, or shape by shape. As you point to an option, PowerPoint shows you a preview of the animation effect on the slide. The picture shown here captures a shape as it's fading in. The Help is accessed by clicking on the blue question mark in the upper right hand corner of the program (directly under the close “X”) This will open up the help dialog box where you can search by topics listed. It may be easier to open up the table of contents and find what you are looking for that way!
 * What’s New in PowerPoint 2007? **
 * Get your bearings: what's changed and why **
 * The Ribbon **
 * The tabs: Devoted to main tasks **
 * Display the galleries **
 * Use advanced options **
 * Tip: ** Make the Ribbon smaller if you find yourself wanting more real estate in the window, you can gain it by temporarily hiding the Ribbon commands. You'll do this in the practice session.
 * The Quick Access Toolbar **
 * Changing views **
 * Keyboard shortcuts **
 * Start a new presentation **
 * New file format ** - PowerPoint 2007 saves new files in a new format. You can open old presentations just fine and save in the new format. But the file format change does affect presentation sharing between PowerPoint 2007 and older versions of PowerPoint. The last lesson goes into this in detail.
 * Choose a theme **
 * Tailor the theme **
 * How to tweak the theme. **
 * Add slides, pick layouts **
 * Insert a picture **
 * Insert a text box caption **
 * Insert an org chart **
 * Set up the show, check spelling, review **
 * Print, distribute, and set program options **
 * Personalizing PowerPoint ** To select options for your whole program, such as your default PowerPoint view and whether to have the spelling checker turned on or off, click **PowerPoint Options** at the bottom of this menu. This is also where you go to find commands you want to add to the **Quick Access Toolbar**.
 * Help in PowerPoint 2007 **